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Before you start

  • Check that your workspace admin has enabled Meetings for you. See Introduction to Meetings.
  • Use the Langdock desktop app to transcribe online calls. In the browser, only your microphone is transcribed. See Getting started.
  • Set your Transcription language in Personal settings. You can’t change it during a transcription.
  • Tell everyone in the meeting that you’re transcribing it, and make sure they agree before you start. See Watermark and transcription notices.

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Start a transcription

How you start depends on whether the meeting is in your calendar. Online meeting from your calendar: Select Meetings in the sidebar. With your calendar connected, Coming up shows your upcoming events. Use the arrows to browse days, or expand a day to see more events. Select Record next to the event. The meeting page opens and transcription starts. Transcribing from a calendar event is available in the desktop app. In-person conversation: Select New recording at the top of the Meetings page. Allow microphone access if prompted. You can transcribe in-person conversations in the desktop app or in a desktop browser. When transcription starts, Meetings shows Transcription started. with a reminder to make sure everyone knows and agrees to being transcribed. If your workspace hides transcripts, the reminder says Recording started. instead.
Transcription started notice reminding you to make sure everyone knows and agrees to being transcribed, above the transcription controls

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Follow the live transcript

Select Show transcript next to the transcription controls to see speech appear as text. The panel includes Copy transcript, Minimize transcript and Hide transcript. You can minimize the panel when you want more room for your notes.
Transcript panel showing messages from Max Weber, Lena Fischer and yourself, with the microphone and language selectors at the bottom
The bottom of the panel has two selectors:
  • Microphone: lists the available microphones. Pick a different one if the wrong input is in use.
  • Language: shows the transcription language, for example Multi for multi-language meetings. The menu also lists Deutsch, English, Español, Français and Italiano.
The transcript also shows speaker labels and Assign speakers. To see names automatically, turn on speaker names.
Your workspace admin can hide transcripts from everyone, including meeting owners and admins. The summary remains available. See Privacy and data.

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Take your own notes

Select My notes to write down points you want to remember while transcription continues. You can use headings and bullet lists to organize them.
My notes view of a meeting with a heading Before the next check-in and a short bullet list
Your notes are separate from the generated summary. They stay private to you, even when you share the meeting.

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Stop and resume

Select Stop transcribing when you want to stop capturing the conversation. Meetings generates a summary and shows it under Summary. To read it and choose a template, see Meeting notes and transcripts.
Transcription controls with the Stop transcribing tooltip on the stop button
To continue transcribing in the same meeting, select Show transcript and then Resume in the transcript panel. New speech is added to the existing transcript and the stop control returns.
Transcript panel controls after stopping, with the Resume button
You can resume for up to 24 hours after you last stopped. Resuming doesn’t use another transcription from your allowance.

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Next steps