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Control who can use an integration and which of its actions they can run. As a workspace admin, you can enable an integration for everyone, restrict it to specific users and groups, and manage access for each individual action. The Integrations settings list includes built-in integrations and custom API integrations from your workspace.

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Prerequisites

  • You are a workspace admin.
  • Navigate to Integrations in your workspace settings, then select the integration you want to manage.

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Enable an integration for the workspace

Built-in integrations are enabled for the entire workspace by default, so every member and editor can connect and use them. Custom API integrations appear in the same list and start without workspace access until you turn on Enable for entire workspace. Filter by Type to show Built-in integrations or Custom integrations.
Integrations list with the Type filter set to Custom integrations and the Invoice API custom row under Disabled
On the integration’s page, turn Enable for entire workspace on when everyone should connect and use it. Turn it off when you want more control over who can use the integration and its actions.
Invoice API settings with Enable for entire workspace turned off, next to the Manage access button

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Share an integration with specific users or groups

To limit an integration to certain people, share it instead of enabling it for everyone. Custom API integrations use the same Manage access dialog.

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1. Turn off workspace access

Turn off Enable for entire workspace. You cannot share an integration with specific users while it is enabled for everyone.

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2. Open Manage access

Click Manage access to open the access dialog.
Enable for entire workspace toggle turned off, with the Manage access button shown next to it

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3. Add users or groups

Search for and select the users or groups you want to give access to. You can add several at once.
Grant access to specific users or groups dialog with a search field for adding users or groups and one user already added
Only the users and groups you add can use the integration. Workspace admins always keep access.
Editors add users and groups from the integration’s Share page. For a custom API, that page shows General access and the notice that workspace-wide access is managed by admins in the settings.
Custom API Share page showing General access and the notice that workspace-wide access is managed by admins in the settings

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Control actions in Scopes and Action Access

Scroll to the Scopes and Action Access section to control which actions are available in your workspace.
Scopes and Action Access section in Action view, showing actions with their required scopes, NATIVE badges, and the Hide native actions button in the top-right corner
Switch to the Action view tab to see and manage individual actions and their access.
Some actions are native to Langdock. They power core platform features and are always enabled, so you cannot disable them. Native actions are marked with a NATIVE badge. To focus on the actions you can change, click the NATIVE button in the top-right corner of the section to hide native actions. The list then shows only the actions you can enable, disable, or share.

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Share an action with specific users, groups, or workspace API keys

Each action has an Available to all users toggle.
  • When it is on, everyone in the workspace can use the action.
  • When you turn it off, a Share button and a Users & groups with access list appear.
To share a single action:

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1. Turn off Available to all users

On the action’s row, turn off Available to all users.
Action list with an action's toggle being turned off, revealing a Share button on the restricted action

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2. Share the action

Click Share to open the action’s share dialog, then search for and select the users, groups, or workspace API keys.
Action row with the Share button shown next to the turned-off action toggle
Share action dialog with the Integration access needed notice, the Manage integration sharing link, and a search field for people and groups
To share an action with specific people, groups, or workspace API keys, they also need access to the integration. If they don’t, grant it first using Manage integration sharing in the share dialog.